Privacy

York Street was established in 2016 and is a boutique recruitment firm focussed on helping our clients secure and retain the best talent across real estate and the built environment. We also pro-actively represent high calibre candidates in the market and advise them with respect to career planning.

Overview

We at York Street take your privacy and personal data seriously. This policy:

  • sets out the types of personal data that we collect about you;
  • explains how and why we collect and use your personal data;
  • explains how long we keep your personal data for;
  • explains when, why and with whom we will share your personal data;
  • sets out the legal basis we have for using your personal data;
  • explains the effect of refusing to provide the personal data requested;
  • explains the different rights and choices you have when it comes to your personal data;
  • sets out how we protect your data; and
  • explains how we may contact you and how you can contact us.

What Personal Data Do We Collect About You?

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, employment track record, your public profile, references and a detailed profile written following an interview with us.

We may also collect sensitive personal data about you, in the form of psychometric testing. We collect this sensitive personal data from you, but only share this data where you have given your explicit consent.

Where Do We Collect Personal Data About You From?

The following are the different sources we may collect personal data about you from:

  • Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
  • From a visit to our website: When you send a message to us or otherwise send us data via our website, we can collect and use your name and email address. You will know what data we collect through the website, because you actively submit it. We use the data we collect from our website for the following general purposes (this list is not exhaustive):
  • To respond to the request that you sent us, such as your request for information on our services or your job search;
  • To administer, protect and improve our website and our systems; To better understand the preferences of our website visitors;
  • To compile aggregated statistics about website usage and to inform you about our services. Like many websites, we use ‘cookies’ or other similar technologies. Cookies allow the website to measure traffic activity on the website.
  • From an agent/third party acting on your behalf. e.g. Contractors Limited Company.
  • Through publicly available sources. We use the following public sources: LinkedIn, Job Boards, industry press and online media.
  • By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’ such as our CRM. These programs’ are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs’ are designed to only output information on candidates that meet the search criteria. The parameters of this program are restricted to only searching for [Name, Age and Job Role] candidate information from public sites where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.

How Do We Use Your Personal Data?

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview stage and onwards in that manner. We will never share your personal data without obtaining your permission beforehand.

If you undertake psychometric profiling through us, we use your personal data in order to understand more about you and to assist you with understanding your behaviours and areas for improvement or future opportunities and options.

How Long Do We Keep Your Personal Data?

We keep your information for legitimate interest purposes for the following periods:

  • Candidate data: 4 years after active communication
  • Interim Manager data: 4 years after active communication
  • Client contact details: 4 years after active communication

However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

Who Do We Share Your Personal Data With?

We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position.

We may also conduct checks on you to verify the information you have provided. We may also conduct checks on you to verify the information you have provided, but this is largely to verify professional memberships and accreditations through an online search i.e. MRICS membership.

What Legal Basis Do We Have For Using Your Information?

For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.

If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

What Happens If You Do Not Provide Us With The Information We Request Or Ask That We Stop Processing Your Information?

If you do not provide the personal data necessary, or you withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.

Do We Make Automated Decisions Concerning You?

We do not make any decisions based on the results of automated assessments.

Do We Use Cookies To Collect Personal Data On You?

To provide better service to you on our websites, we use cookies to collect your personal data when you browse. See our cookie policy here for more details.

Do We Transfer Your Data Outside The EEA?

To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries’ privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers please contact us on contact@yorkstreet.co.

What Rights Do You Have In Relation To The Data We Hold On You?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

Rights

What does this mean?

  1. The right to be informed 

 

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

  1. The right of access

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy).

This is so you’re aware and can check that we’re using your information in accordance with data protection law.

  1. The right to rectification

You are entitled to have your information corrected if it’s inaccurate or incomplete.

  1. The right to erasure

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

  1. The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

  1. The right to data portability

You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

  1. The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing (ie if you no longer want to be contacted with potential opportunities).

  1. The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator. 

  1. The right to withdraw consent

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a

reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests; or
  • further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How Will We Contact You?

We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

Effective Date & Amendments

This Policy is effective as of May 2018. We reserve the right to change, modify, add or remove portions of this Policy at any time, at our sole discretion and will inform you if we make material changes by indicating on the Policy the date it was last updated or otherwise. When you visit the website you are accepting the current version of this Policy as posted on the site at that time.

How Can You Contact Us?

If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, please contact York Street Recruitment Limited, 4-6 York Street, London W1U 6QD or email us here.

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